Communications
We process your contact data to facilitate and manage your registration as a student at ÂãÁÄÖ±²¥, and to administer your course of study. We create an individual student ID number and a ÂãÁÄÖ±²¥ email address for each student. Your name, ID number and ÂãÁÄÖ±²¥ email address are listed in our internal contacts directory which is accessible to all ÂãÁÄÖ±²¥ staff and students using ÂãÁÄÖ±²¥â€™s email system.
ÂãÁÄÖ±²¥ staff will use your contact information to communicate with you about your academic work and associated administrative arrangements such as arrangements for examinations and submission of assignments. This type of communication may also be sent to you through Brightspace. ÂãÁÄÖ±²¥Â staff will use your ÂãÁÄÖ±²¥ email address to communicate with you about non-academic matters including support services and management of complaints or disciplinary processes. If you are on a health and social care setting the Dorset Healthcare University Occupational Health Team will use your ÂãÁÄÖ±²¥ email to contact you and arrange appointments. If you have signed up for a specific service provided by ÂãÁÄÖ±²¥, such as accommodation or SportÂãÁÄÖ±²¥ services, the relevant teams within ÂãÁÄÖ±²¥ will send you communications as necessary for the provision and administration of the service and in accordance with any permissions you have given e.g. to receive information about offers or events.
Between January and February we send all ÂãÁÄÖ±²¥ students (except ÂãÁÄÖ±²¥ apprentices) an email informing them of the options for securing accommodation for the next academic year through ÂãÁÄÖ±²¥ Residential Services. If you do not wish to receive this email please contact us through [email protected].
We use your ÂãÁÄÖ±²¥ email address to send you frequent communications about matters relevant to your studies, your accommodation (if you are resident in ÂãÁÄÖ±²¥ accommodation) and about other aspects of the standard ÂãÁÄÖ±²¥ student experience (such as matters affecting the ÂãÁÄÖ±²¥ environment on campus and information about ÂãÁÄÖ±²¥ facilities and events). We may use email to invite you to complete surveys being carried out by ÂãÁÄÖ±²¥ or external organisations, as described elsewhere in this Notice.
If you have provided us with an alternative email address and/or a mobile phone number, we may use these methods of communication as well as your ÂãÁÄÖ±²¥ email address.
More information
This processing ensures that you are able to access all elements of your course or research programme in accordance with our commitments under the ÂãÁÄÖ±²¥ Student Agreement. These include feedback from ÂãÁÄÖ±²¥ staff and facilities required for your course. It also helps to ensure your safe and appropriate use of ÂãÁÄÖ±²¥ facilities, and to facilitate your access to the wider student experience at ÂãÁÄÖ±²¥ which forms part of the core ÂãÁÄÖ±²¥ offer to its students. It enables you to make informed choices about accessing specific services or experiences available to you as a ÂãÁÄÖ±²¥ student.
If you are resident in accommodation booked through ÂãÁÄÖ±²¥ Accommodation Services, you will receive information about ResLifeÂãÁÄÖ±²¥ events and activities, as access to these services is covered by your rent payments.
- Necessary for the performance of the contract between you and ÂãÁÄÖ±²¥
- Necessary for performance of ÂãÁÄÖ±²¥â€™s core public task, i.e. delivery of higher education and research in an appropriate environment
- Necessary for legitimate interests pursued by ÂãÁÄÖ±²¥, i.e. enabling access by students to all services and facilities available to them as a higher education student and ensuring a safe environment
Privacy Notice Contents:
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Introduction
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When and how we collect your data
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How we hold your data
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How and why we process your data for ÂãÁÄÖ±²¥ purposes
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Sharing your data with third parties
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Overseas transfers of your personal data
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Retention: how long will we keep your data for?
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Your rights as a data subject and how to exercise them